Why is a student not on a class roster?

The short answer to this question is quite simple; the student is not officially registered for the class. There are numerous reasons for this. In many cases, the student will be on the wait list or was administratively dropped for not paying his/her university bill. Instructors should notify these students that they are not on the official course roster and that their work will not be graded until they are registered for the course. If the schedule adjustment period is over, the student should be referred to the college's Advising Center, 2148 Tydings Hall.

How can I find out who is registered for my class?

The Office of the Registrar maintains current class rosters (4-8240). Daily updated class rosters can also be accessed via UMEG.

Can instructors wait until the end of the schedule adjustment period to oversubscribe students?

Due to the growing number of students in the college, no faculty member is permitted to oversubscribe any student into any class. Any questions regarding this policy should be directed to your director of undergraduate programs or Katherine Pedro Beardsley, assistant dean, at 5-1692.

Why must faculty members write letters indicating whether or not a student attended a class?

Students are frequently required to provide this documentation to the assistant dean to verify statements made in requests for exemptions to university policies and rules. The college appreciates the time faculty take furnish these brief, but important letters. In many cases, this verification will determine the assistant dean's decision. You are not required to write a letter/email for every student who does not attend. Letters/emails are only necessary when requested by a student. Please note that a brief email sent directly to the assistant dean stating the necessary information is satisfactory; however, it is essential that the e-mail originates from your (i.e., the faculty member's) official University of Maryland email account.

Can a faculty member change a student's registration?

The only people who have the authority to change a student's registration are the student and a few authorized campus officials. Faculty members rarely have this responsibility. Simply crossing out or writing in a student on a class list does not affect the student's registration. When discussing registration issues with a student, faculty members should be careful not to mislead the student with statements such as "I'll take care of that," "Everything will be OK" and so forth. Too often, students incorrectly assume that the faculty member will adjust their registration. Once again, these misunderstandings create significant administrative problems for the college and university. Please refer a student who is not on the class roster to the college's Advising Center, 2148 Tydings Hall.

How can an instructor change a student's grade after the grade has been submitted to the Office of the Registrar?

If an instructor needs to change a student's grade, he/she must complete a supplementary grade report (SGR). The supplementary grade report form is required in the following situations:

• The grade noted on a student's grade report is incorrect or a grade was inadvertently left off the final grade sheet.
• Although the student was apparently registered for the course, the student's name was not on the final grade sheet.

Note that faculty may change students' grades online using the UMEG grading system approximately two weeks after final grade calculations each term; however, once the UMEG grading system has closed the ability to enter grades for a particular term, faculty must submit an SGR.

A supplementary grade report can be obtained from the department office. The faculty member must complete, sign and forward the form to the department chairperson for approval. At no time should the student have access to the supplementary grade report. A brief note of explanation from the instructor should accompany the grade change. Please note that if the student is an athlete, a note of explanation is required whenever a grade change is made.

How can a student add/drop a class?

Adding a course:

If the schedule adjustment period has not ended, the student can visit the Office of the Registrar in the Mitchell Building or connect to Testudo on the web (http://www.testudo.umd.edu). If the schedule adjustment period is over, the student will have to file a special request with the college's Advising Center, and must have the faculty member's written approval. These students should be referred to the Advising Center, 2148 Tydings Hall.

Dropping a course:

Students may drop a course through the tenth week of the semester. During this period, students can visit the Office of the Registrar or connect to Testudo on the web (http://www.testudo.umd.edu). After the tenth week of classes, students should be referred to the college's Advising Center.

Can a student add or drop a class after the schedule adjustment period?

The college recognizes that there are circumstances over which students have no control and these circumstances may prevent the student from adhering to university policies and deadlines. A special request is appropriate only if the student has unusual circumstances or an emergency that provides ample reason why university policies and deadlines should not apply. In these rare instances, the assistant dean will consider waivers of these policies and deadlines. If the waiver affects a department requirement, the student, before submitting the request, must obtain the written approval of the director of undergraduate programs in his/her major.

Students who want to submit a special request must complete a written application. Any supporting documentation (e.g., receipts, letters from employers, police reports, doctor bills and so forth) should accompany the written request. To begin the special request process, students should contact the college's Advising Center, 2148 Tydings Hall, to schedule an appointment.

Who can faculty members contact when a student has a question that they cannot answer?