Expense Statement Approval Process

1. Submit Expense Statement and all accompanying receipts.
2. The Smart Center reviews the expense statements and receipts for audit purposes.
3. The Smart Center reviews the approved Travel Request to verify the expenses are within 10% of the approved budget.

If the Expense Statement total is within the approved budget:

1. The Smart Center creates an electronic Expense Statement in the University ELF System.
2. The Expense Statement is then sent to the Dean’s Office for college approval.
3. Employees’ approved expense statements are sent electronically to payroll. Reimbursement will appear in their paycheck.
4. Non-Employees’ approved expense statements are sent to Accounts Payable and processed through the State. The check will be mailed to the traveler’s address as indicated on the Expense Statement.

If the Expense Statement total is NOT within the approved budget:

1. A supplemental Travel Approval Request is processed and routed to the department for approval.
2. Once the Request is approved, the Smart Center will create an electronic expense statement in the University ELF System. The form must receive college approval.
3. Employees' approved Expense Statements are sent electronically to payroll. Reimbursement will appear in their paychecks.
4. Non-Employees' approved Expense Statements are sent to Accounts Payable and are processed through the State. The check will be mailed to the traveler's address as indicated on the Expense Statement.

Downloadable version of this webpage:

Expense Statement Approval Process.doc