• University signature authority
• Review Proposals
• Negotiate awards
• Establish accounts

Your Contract Administrators:

Personalized Searches

• ORAA's Website, COS via ORAA's Website http://www.umresearch.umd.edu/ORAA
• For access to Foundation Center CD-ROM, contact Assistant Dean--BSOS, Cynthia Hale, phone 301-405-1684, chale@bsos.umd.edu
• NSF Program Announcements
• NIH Online
• Community of Science
• Federal Register
• Commerce Business Daily

• ORAA Website (Click on "Finding Agencies")
• NSF Custom News Services
• NIH Guide: send an email to listserv@list.nih.gov with message "subscribe NIHTOC-L (your name)"

• Single most important element of process
• If possible, have others in your department or field critique and provide editorial comments during drafting
• Any questions on scope should be directed to Program Director/Sponsor
• Proposal Handbook

• Sponsors will generally indicate what items they expect to be included in budget
• All proposals must adhere to University of Maryland policies and regulations
• All federal grants and contracts must adhere to Office of Management and Budget (OMB) Circulars: A-21, A-110, A-133
• State Agencies require adherence to state rules and regulations
• Foundations least restrictive, but sometimes require special documentation, annual reports, tax exemption letters
• Corporations Similar to Foundations

• Personnel
  • Salary, based on effort (% of annual salary)
  • Fringe Benefits, direct charged at UM
• Equipment
  • $5,000 or more exempt from Facilities & Administrative costs (F&A)
  • Computer equipment with an acquisition of $1,000-$4,999 exempt from F&A
• Travel
  • Foreign Travel must be on U.S. Flag Carrier for Federal Grants
  • If you think you will be using foreign travel budget for it, it always requires prior approval
  • Travel information and resources can be found at: www.dbs.umd.edu:80/travel/
• Other Direct Costs
  • Laboratory materials and supplies
  • Publication costs
  • Long Distance communication costs
  • Consultants
  • Subject fees
• Facilities and Administrative Costs
  • On Campus: 48.5% of Modified Total Direct Costs (MTDC)
  • Off Campus Remote: 26%
  • Off Campus Adjacent: 27.5%
  • What are F&A costs
    • Infrastructure and operating of institution
  • Where does money go?
• Designated Research Initiative Funds
• Internal Competitions

• Federal
  • Conflict of Interest
  • Disbarement/Lobbying
  • Drug-Free Workplace
• State
  • Depends on Agency
• Foundation/Corporation
  • Tax Exempt Letter
  • Annual Report

• Insure proposal conforms with sponsors guidelines and UM policies
• All copies requires by sponsor
• Route Proposal

• Routing Form necessary to be processed through the University
• Information on form is used to track proposals, maintain records
• Signatures Required:
  • Project Director
  • Department Chair
  • Assistant Dean for Business & Finance, Cynthia Hale
  • Director of ORAA, Erica Kropp (or designee)

• Notification of Funding from Sponsor
• Post Award activities handled by:
  • Departments, College, ORAA, and Office of Contract and Grant Accounting (OCGA)

• Billing
• Monitoring
• Reporting
• Audits

• Account Transaction Statement (ATS)
  • Provides you with account number, budget, and other important details
  • Every time there is a change in any aspect of award, you will receive an updated ATS
• Advance Account Number Authorization Form (AANA)
  • If grant is not fully executed but project needs to begin

• Budget Changes, No Cost Extensions
• University/Organizational Prior Approval System (UPAS/OPAS) for grants only
• If UPAS/OPAS does not apply, approval necessary from Sponsor

• Financial
  • OCGA unless special requirements
  • Accounts must be closed out within 60-90 days of end of grant/contract
• Technical
  • Principal Investigator, depends on sponsor, can be anything from no requirement to published papers to 3-5 page progress report