Guidelines to expedite Purchase Requests

1. Complete form in its entirety, except highlighted areas (Electronic Signatures are allowed).
2. All forms must have an authorized signature (i.e.):
   1. Principle Investigators (for Grants/Contracts)
   2. Lab managers (for Grants/Contracts)
   3. Individual Faculty Members (for DRIF, Startup Funds, Faculty Budgets, or other funding)
   4. Lab Managers (for DRIF, Startup Funds, Faculty Budgets, or other funding)
3. Purchase Request Forms must include:
   1. Quotes
   2. Shopping cart summary from online companies
4. Source of funding identifies the funds to be used for the purchase (i.e.):
   1. Startup Funds
   2. DRIF
   3. DUP
   4. Faculty Budget
   5. UMAB, etc.
5. One Purchase Request Form per funding source must be used
6. Place all purchase request forms and supporting documents in the Business Office mailbox in BPS 1144. You can also email or fax signed forms with supporting documentation to 301-405-5869.
7. For furniture purchases, our primary vendor is Maryland Correctional Enterprises (MCE). If MCE does not meet your needs, please refer to the Purchasing Office guidelines for small furniture purchases (pdf) (doc). A minority vendor we frequently use is Charles County.
8. Purchase Request Forms are available online here:
   1. For Grants (doc) (xls)
   2. For State Funds (doc) (xls)

Note: Questions concerning the purchase request form should be addressed to Pat Gaffke if the source of funds is grants/contracts and Caroline Barnard for all other sources of funds.