What is a receipt?

There have been changes to the traditional proforma invoice, invoice, and receipt format by some online vendors. As 95% of our purchases are from online vendors, the Business Office felt that it was important to clarify what qualifies as a receipt.

As of now, the purchasing department requires that the following items have to be on a company's document for that document to qualify as a reciept:

1. Vendor's name
2. Vendor's contact information
   1. Web address
   2. Mailing address
   3. Phone numbers
3. Transaction date
4. Detailed breakdown of items purchased
5. Dollar amount for each line item
6. Total of all line items, including shipping

The document does not have to be explicitly titled "Receipt" or "Invoice" as long as it fulfills all of the criteria above. It can be any of the following:

1. Email confirmation
2. Confirmation of order
3. Order summary
4. Invoice